• Executive Receptionist

    Job ID
    2018-1665
    Department
    Executive Suite
    Location
    Pasadena , CA
    Type
    Regular Full-Time
    Business Unit
    PRM Pasadena
    # of Openings
    1
  • Overview

    The mission of this position is to contribute to the success of Rusnak Automotive Group (the Company) by providing high-level administrative services to executive personnel.

    Responsibilities

    • Maintain confidentiality of business conversations, correspondence, reports, and records as appropriate.
    • Answer telephones and takes messages for executive personnel as assigned.
    • Coordinates travel arrangements for executive personnel and maintains record of their itineraries.
    • Prioritize tasks and projects efficiently to ensure tasks that need immediate attention are completed..
    • Prepare correspondence, dealership-wide memorandums, forms, vendor report, and other documents as assigned.
    • Makes arrangements for executive/board of director meetings and acts as custodian of corporate documents and records, prepares and files corporate records such as notices, meeting agendas, minutes, and resolutions.
    • Sort, open, and route incoming mail and prepares outgoing mail for delivery to the post office.
    • Maintain office equipment such as fax machines, typewriters, computers, and copiers; maintain well stocked, testing functionality, and arranging for service as needed
    • Assist with incoming requests; such as but not limited to scanning pertinent client/vehicle information, producing documents and records and distributing to Counsel for review before releasing to vehicle manufacturers per request.
    • Be an efficient custodian of “Certificate of Insurance” forms for all vendors across the group and  maintain all forms accordingly.

     

    Qualifications

    • Education; Ideal: B.A./B.S. Business or related field.
    • Ideal License; Current California Driver License with satisfactory Department of Motor Vehicle driving record.
    • Experience (Required): A minimum of 3 years in position of Executive Receptionist or similar positions in Automotive, Retail, Sales, Hospitality, industry/ies.
    • Strong verbal and written communication skills (Bi-lingual in English and Spanish or other language is an asset in this position).
    • Excellent interpersonal and customer service skills; at least 2 years retail related experience.

    Degree/Diploma

    High School Diploma/GED : General Education

    Licenses Required

    Valid CA Driver License

    Options

    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed