• Executive Receptionist

    Job ID
    Executive Suite
    Pasadena , CA
    Regular Full-Time
    Business Unit
    PRM Pasadena
    # of Openings
  • Overview

    The mission of this position is to contribute to the success of Rusnak Automotive Group (the Company) by providing high-level administrative services to executive personnel.


    • Maintain confidentiality of business conversations, correspondence, reports, and records as appropriate.
    • Answer telephones and takes messages for executive personnel as assigned.
    • Coordinates travel arrangements for executive personnel and maintains record of their itineraries.
    • Prioritize tasks and projects efficiently to ensure tasks that need immediate attention are completed..
    • Prepare correspondence, dealership-wide memorandums, forms, vendor report, and other documents as assigned.
    • Makes arrangements for executive/board of director meetings and acts as custodian of corporate documents and records, prepares and files corporate records such as notices, meeting agendas, minutes, and resolutions.
    • Sort, open, and route incoming mail and prepares outgoing mail for delivery to the post office.
    • Maintain office equipment such as fax machines, typewriters, computers, and copiers; maintain well stocked, testing functionality, and arranging for service as needed
    • Assist with incoming requests; such as but not limited to scanning pertinent client/vehicle information, producing documents and records and distributing to Counsel for review before releasing to vehicle manufacturers per request.
    • Be an efficient custodian of “Certificate of Insurance” forms for all vendors across the group and  maintain all forms accordingly.



    • Education; Optional: B.A./B.S. Business or related field.
    • Ideal License; Current California Driver License with satisfactory Department of Motor Vehicle driving record.
    • Experience (Required): A minimum of 3 years in position of Executive Receptionist or similar positions in Automotive, Retail, Sales, Hospitality, industry/ies.
    • Strong verbal and written communication skills (Bi-lingual in English and Spanish or other language is an asset in this position).
    • Excellent interpersonal and customer service skills; at least 2 years retail related experience.


    High School Diploma/GED : General Education

    Licenses Required

    Valid CA Driver License


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