• Accounts Receivable Associate

    Job ID
    2018-1718
    Department
    Accounting
    Location
    Pasadena , CA
    Type
    Regular Full-Time
    Business Unit
    Business Office Pasadena
    # of Openings
    1
  • Overview

    Accounts Receivable Associate

     

    The mission of this position is to contribute to the success of Rusnak Automotive Group (the Company) by successfully reconciling and depositing all monies received by dealerships in addition to maintaining accounts receivable records and taking appropriate collection action on accounts.

    Responsibilities

    Effectively and Efficiently Manages Processes, Procedures, and Follow Up for Deposits

    • On a daily basis, collects, reconciles, and deposits Parts and Service receipts, including credit card transactions.
    • Collects monies and log books, reconciles and deposits receipts from vehicle sales; immediately reports discrepancies to management.
    • Prepares and reconciles daily deposits; verifying general ledger balances including cash clearing accounts.
    • Finalizes cash receipts, updates customer accounts daily. Files cash records, stubs, summary reports and appropriately distributes.
    • Maintains accurate records of daily activity in accordance with Company guidelines.
    • Prepares customer refunds for overpayments/refunds.

    Effectively and Efficiently Manages Processes, Procedures, and Follow Up for Accounts Receivable

    • Creates new customer records verifying credit terms conform to Company guidelines.
    • Performs weekly schedule review, documents, and immediately communicates any accounting irregularities to management.
    • On a monthly basis, generates and reconciles statements.
    • Maintains accurate customer records attaching all open invoices with proper supporting documentation in individual customer files.
    • Promptly and professionally answers all customer inquiries.
    • Processes all inter-Company receivable transactions as directed by the business manager.

    Effectively and Efficiently Manages Processes, Procedures, and Follow Up for Collections

    • Contacts customers on a regular basis on all items in excess of thirty (30) days; consistently maintains log of customer contact for manager review.
    • Researches returns, charge backs, and bad checks; generates reports as directed by management.
    • On a daily basis, processes all returned checks and disputed credit card transactions; notifies appropriate personnel and tracks follow up through successful resolution.
    • On a weekly basis, submits items to collection agency and recaps account activity.
    • Creates new customer records verifying credit terms conform to Company guidelines.
    • Performs weekly schedule review, documents, and immediately communicates any accounting irregularities to management.
    • On a monthly basis, generates and reconciles statements.

    Prepares Required Reports

    • Assembles and deploys deposits, collections, and similar report data for management as needed.

    Provides Backup Support To File Clerk

    • Learns and maintains active working knowledge of the File Clerk job duties and provides back-up support as required.
    • Cross trains on the daily collection of Pasadena block deposits; prepares, delivers, and picks up PO Box mail from two (2) locations.

    Qualifications

    • Automotive experience preferred.

    Degree/Diploma

    Associate's Degree : Accounting Desired

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