• Payroll Manager

    Job ID
    2019-1883
    Department
    Payroll
    Location
    Pasadena , CA
    Type
    Regular Full-Time
    Business Unit
    Business Office Pasadena
    # of Openings
    1
  • Overview

    The mission of this position is to contribute to the success of Rusnak Automotive Group (the Company) by effectively and efficiently managing the payroll function for Rusnak Auto Group. Also, achieving goals established by management to support strategic plan objectives.

    Responsibilities

    Effectively and Efficiently Manages Payroll for Four (4) Franchises and the Business Office:

     

    • Successfully and consistently ensures that payroll is processed accurately and as scheduled for Rusnak Auto Group.
    • On an on-going basis, effectively and efficiently:
      • Monitors the payroll bank accounts;
      • Works on improving and streamlining the payroll function;
      • Trains payroll team members; helps them grow and learn the automated processes;
      • Works directly with Human Resources (HR) on any new requirements and issues related to the payroll function.
    • On a daily basis, effectively and efficiently:
      • Processes new hires as notified by HR; including initiating setup in both ADP Drive (Drive) and ADP Pay Expert (Pay Expert);
      • Updates all employee files according to HR forwarded documentation, including, but not limited to, W-4 tax withholding forms, direct deposit forms, and Leave of Absence documentation;
      • Calculates and processes all terminations, including, but not limited to, final paychecks and updating Drive and Pay Expert;
      • Posts all payroll banking entries as they appear on the daily statement from the banking staff, including, but not limited to, voided checks and processing fees.
    • On a semi-monthly basis, effectively and efficiently:
      • Processes and/or oversees processing of payroll for all Rusnak locations;
      • Imports timesheets for all hourly associates;
      • Calculates and processes all approved Paid Time Off (PTO) requests;
      • Populates and imports pay data spreadsheets, to include, but not limited to, salaries and commissions;
      • Populates Technician worksheets to ensure proper payment of calculated overtime; imports information to Pay Expert;
      • Audits and transmits payroll files to ADP;
      • Upon receipt of checks, reviews, attaches all back-up to checks, separates, and sends via Federal Express (FedEx) to franchise General Manager (GM) for distribution;
      • Downloads payroll General Ledger (GL) files for posting; reviews, modifies accounts accordingly; Express Posts to accounting for the four franchise locations;
      • Downloads 401(k) information for reconciliation and transmission to Massachusetts Mutual for all locations;
      • Processes any/all necessary corrections.
    • On a monthly basis, effectively and efficiently:
      • Reviews payroll expenses for trend variances; promptly reports inconsistencies to Controller.
      • Reconciles, expenses, and pays all health benefit statements for all franchises, including, but not limited to, Kaiser HMO and POS, COBRA, Guardian Dental, Vision, and LTD;
      • Reconciles and processes Flex Plan contributions; issues payment to PayPro 3rd party administrators;
      • Works all payroll accrual schedules and reconciles any outstanding items; books workers’ compensation;
      • Reconciles the payroll bank accounts.
    • On an annual basis, effectively and efficiently:
      • Prepares W-2s for all dealerships and payroll codes; verifies accuracy of information prior to distribution;
      • Reviews all allocation accounts for validity and adjusts as necessary;
      • Directs the archiving of payroll related files for offsite storage.

     

    Effectively and Efficiently Provides Non-Payroll Related Support:

     

    • Assists with expense analysis for, but not limited to, the Business Office.
    • Assist the Controller and other Accounting Managers as needed in, but not limited to, these areas:
    • Reconciling and finalizing month end procedures;
    • Directing the archiving of all business documents and files for purging and/or sending to storage;
    • Proactively assists with identifying areas for improvement in the accounting processes; recommends and implements approved changes.
    • Performs month-end trend analysis; promptly reports inconsistencies to Controller.

     

    Maintain an efficient and cost-effective operation:

     

    • Manage department budget; payroll, supplies, training, staff morale incentives; audit supply, projects, vendor, and programs cost to ensure cost containment within yearly budget, ROI, and quality of service.
    • Collaborate with other departments to find solutions that are in the best interest of the company; interact efficiently with team leaders, supervisors, and staff to resolve interdepartmental processes and cost containment.
    • Ensure employees maintain current department procedures, policy, guidelines manuals; maintain workforce current on relevant government laws, regulations, Company guidelines and policies, and best practices.
    • Manage and plan workflow and timelines effectively to ensure on-time delivery of department deliverables.
    • Foster efficiency; continuously seek to improve processes, products and services; solicit and apply employee and management feedback regarding department’s quality of service; conduct regular service surveys reviews.
    • Maintains information confidential; ensure that work area is secure, store and distribute personnel, client, and company information according to legal and company guidelines; do not discuss confidential information with anyone except as allowed by law and required for business purposes.

    Degree/Diploma

    Bachelor's Degree : Accounting Required

    Licenses Required

    Valid CA Driver License

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